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Dear Payroll Department

Unit II Assignment

Letter Revision

1. Revise the following letter so that it has an objective tone. Your goal is to let Payroll know that your check did not reach you, but in a professional manner.

Dear Pinheads in Payroll,

Has every one of you suffered a stroke? Did lightning strike all your computers at once? Did everyone succumb to the dreaded bite of the tse-tse fly? I ask because something horrible must have happened to delay my paycheck. I know that you all work so hard to get it out every week that only something catastrophic would keep you from living up to that task.

And you do work so hard, dont you? Crunching all those tough little numbers. Maybe youve all suffered horrible finger strain.

Ooh, I just cant wait for your response: There was a technical error. Its not our faults. Blah blah blah. I can do my job every day, why cant you send a check once a month?

Maybe youre not aware of it, because youre all soulless automatons, but some of us have mouths to feed and bills to pay. Here in Sales, its not all trashcan basketball and paper footballI dont work for fun, you know. And I expect my pay on time. Get it to me ASAP, or Ill make sure youre all fired.

With the most sincere thanks you can possibly imagine with your tiny little minds,


2. Revise the following paragraph so that it is no more than 20 words, using the principles of concision mentioned in your textbook. You may rewrite the message to clarify and simplify the content.

Due to unforeseen circumstances, of which we were informed only upon receiving the most recent weather report, the company has been forced by exigent circumstances to postpone the perennial picnic planned since last year. Barring any further problems of a meteorological nature, the festivities and feasting will begin again on the previous Thursday from next week. With any luck, we will enjoy the pleasure of your company then, as always.

Though the aforementioned event may not be happening at the previously scheduled time, all attendees are encouraged to bring their assigned dish on the date of the future engagement previously discussed.

3. Revise the following letter, removing sexist language and creating a more professional communication.

Dear Miss Fortin,

As you know, it is the duty of every nurse to clock in at the beginning of her shift. That is so that when a doctor comes into an emergency situation, he can be sure to know which ladies are available. Any nurse incapable of following this simple rule will find herself on report to her supervisor: He will then have cause for dismissal. If a nurse has questions, she may refer to her contract for details. Remember, it is vital that a doctor does not have to trouble himself with small issues like this one.


Mr. Pratt

4. Revise the following paragraph, changing passive voice to active voice.

A long summer vacation should be taken by every family. Relaxation is needed to stay healthy. Also, families are brought closer together by vacations. An opportunity to experience American culture is provided by them. History is taught and entertainment offered by trips to spots like Colonial Williamsburg. Another boring summer should not be spent in front of the computer. The open road should be hit so that your lives can be reinvigorated.

Letter Revision

  1. Question One

Dear Payroll Department,

I would like to bring to your attention that my check has not reached me, despite the long lapse of time that has passed. I believe in your professionalism and swiftness, which is the reason I thought it quite strange that up to this point, the checks have not been released and dispatched.

Kindly check the cause of the hitch, and ensure that the process is expedited, since I have some urgent needs to attend to.

Thank you for your continued support, and I look forward to a positive and swift response.

Yours Sincerely,


  1. Question Two

The annual Picnic has been postponed due to the recent weather report, but will resume from next week. All attendees are encouraged to bring their assigned dishes.

  1. Question Three

Dear Miss Fortin,

This is a humble reminder of the previously agreed schedule that every nurse is required to report to work exactly one’s shift begins. This will be paramount in helping the doctor identify those in attendance, and it should serve as a warning for anyone who will be found in violation of this rule. In case of any need for clarification, every nurse is advised to refer to his/her contact detail.


Mr. Pratt.

  1. Question Four

Every family should always come together to share a long summer vacation, which would help them stay healthy. Moreover, vacations provide an opportunity to experience American culture, where trips to renowned spots like Colonial Williamsburg offer entertainment. No one should ever spend another vacation in front of a computer, but swiftly hit the road and reinvigorate one’s life.

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